This blog is about using medical education technology at the University of Kansas School of Medicine. Up-to-date posts provide the latest information for students and faculty. Contact Mark Eaton or Christina Magnifico in the Office of Medical Education with questions or comments.

Thursday, February 4, 2016

Good News Everyone! (Especially OneNote for Mac Users)

Professor Farnsworth

Microsoft has just announced some major changes to OneNote for Mac! While you still don't have the same functionality as OneNote for PC, the changes do allow for better annotations and a more stream-lined experience within the app. 

Some of the major changes include:
  • Insert shapes on Mac
  • Search all OneDrive notebooks on Mac and iOS
  • Publish notebooks publicly on
  • Save emails alongside notes with a personal email filing entity
  • Ability to crop an image in OneNote Online
  • Ability to remove notebooks from the list of OneNote Online notebooks (Great!)
  • OneNote Clipper extension for Firefox and Safari
  • Ability to scan documents (and whiteboard sessions) directly to OneNote with Office Lens
  • iPad Pro: Inking ability in Microsoft O365
  • iPad Pro: Handwriting recognition for OneNote
  • iPad Pro: Shape recognition for OneNote
In order to utilize these new functions, you will need to upgrade your Mac OSX to 10.11.3. When updating, it is always a good idea to contact the Help Desk (8-7995), especially if you are using a KUMC device (M2's).

Monday, January 11, 2016

Summer Electives in a Medical Education Project

March 1, 2016 is the deadline for M1 students to enroll in a summer elective experience. This allows time to process financial aid if needed so start thinking now about what summer elective experience you would be interested in.

In this post we will talk about one of the programs in the summer elective experience - IDSP 800: Medical Education Project. Medical education projects blend medical science, educational technology, and instructional design into a unique learning experience.

The concept of today's OneNote group notebooks on Histopathology, the OneNote lecture notebooks most of you use, and the classes' content knowledge-base in SharePoint were all developed by students from the Class of 2018, faculty, and staff through various medical education projects during the summer of 2015. Other past projects included the Pathology Guidebook, Histology website, Mind Maps, Flashcards, improvements in virtual microscopy, and Histopath videos.

The program is expanding this year to include International Teaching Videos where students will work with residents and faculty to develop short instructional videos for a medical school in Africa based on World Health Organization topics and standards. Other opportunities include updating the histology website, evaluating social networking in medicine, creating OneNote notebook templates for other small group activities, and creating an approach to using ePortfolios.

Interested students may join these projects or propose other ideas for consideration through the summer electives experience. To get started go to the Medical Education Project website. You can also contact Mark Eaton, Ph.D., Program Director for Medical Education Technology in the Office of Medical Education for more information.

Information on other summer elective opportunities outside of the medical education project is available at the School of Medicine M1 Summer Elective Information page.

Thursday, January 7, 2016

Office 365 for Faculty and Staff of Class 2019

Soon all SoM faculty, staff, and students will be on the same cloud content system!

We started Academic Year 2015/2016 with only students having Office 365 licenses. Not an ideal situation but it allowed us to produce lab and weekly lecture notebooks for students using OneNote; a collaborative Office 365 app. For the Class of 2019, it also allowed us to host learning materials in a SharePoint library which is a huge improvement in knowledge sharing. Students can search across the entire knowledge-base for specific content that is listed with introductions and live previews. Students can also create their own customized views of the libraries as well as sort and filter content.

Because webdrive or drive mapping is not required (and some operating system cannot map to what is known as the o-drive), students can access the content in Office 365 and SharePoint with any personal device, using any operating system, and from any location where there is web access.

During 2015 we were limited to how much of Office 365 we could use since only students and a few faculty/staff had licenses. The good news is that we have passed the last hurdle on the Microsoft Enterprise Agreement so that we can provide Office 365 licenses to SoM faculty and staff in early 2016. It opens the door to other cloud benefits not available up to this point.

For example, we will be able to migrate the SharePoint library where class materials are hosted to the cloud as part of SharePoint Online which will give us greater storage capacity and the ability to create team sites. We will be able to take advantage of the secure video channel app for medical presentations that are not intended to be public.  We will be able to use Yammer more extensively for social communications and learning. Greater collaboration using other document types will be possible.

We are anticipating having licenses for faculty and staff during the first quarter of 2016 which will trigger some minor changes in the beginning that you will probably not notice.  For example we will no longer archive podcasts and other media content on the o-drive for the Class of 2019 and all new classes going forward. Currently faculty use the o-drive for viewing podcasts and other course content while students use JayDocs and the SharePoint documents library. Once we all have access to Office 365, we can consolidate podcast and content archives to save on critical storage space and better manage all the medical education content.

2016 promises to be an exciting year as we more fully integrate Office 365 into the curriculum. Stay tuned for updates throughout the year.


Following the release of this post, Dr. Eaton addressed questions from SOM2019 students on O365 and learning content recorded on this audio only podcast.

Tuesday, August 18, 2015

Windows 10 Evaluation

We used an HP EliteBook laptop with Windows 10, provided by the IR Jayhawk Tech Clinic, to do a surface evaluation of compatibility with the various applications we use in the medical education program. We are using the term "surface" evaluation because we only checked to see if the most common features were usable with Windows 10 and the latest version of IE. There is no guarantee that there are no other issues between the new OS and medical applications.

Consider these findings in deciding whether to upgrade to Windows 10. If you decide to upgrade, schedule it carefully on your calendar so that you avoid scheduling problems with lectures, exams, labs, and assignments should you experience problems later on.


The Webscope viewer for viewing images in a browser works well. We also downloaded and installed ImageScope (also called ScanScope) and it worked equally well.


ClinicalKay is the online resource through the library for Robbins Basic Pathology. Links to the sections in the reference worked fine as well as using the resource at

DICOM Viewer

We successfully downloaded and installed the DICOM viewer and we were able to view radiology images and series.


Currently exams that are delivered by ExamSoft are taken in the library CTC so we did no testing here. The vendor however is prepared to update ExamSoft for Windows 10.


Everything we checked in JayDocs seems to working just fine in Windows 10. We used FireFox and Chrome since JayDocs is not optimized for IE.  LCMS+, the vendor, has advised that they are doing some additional coding to improve compatibility. We think all of the common tasks student normally do in JayDocs will function in Windows 10.


We were able to open LearningSpace using Windows 10 but not able to play videos.  We also had issues playing the Bates videos on Physical Exams though this may be an issue with the older Flash technology used in the videos since we also had issues with other OS systems. Both LearningSpace and videos can be played using library computers and those used in the Clinical Skills Lab.


We did not evaluate Oasis because the vendor advised that they will not be compatible until September.  Oasis is the evaluation system. It is web-based so you can use any computer on campus if you need to.

Office 365 and SharePoint Online

We had no issues working in Office 365 using web apps and OneDrive. Also no issues accessing SharePoint documents.


As you would expect since Windows 10 and OneNote are both Microsoft products, everything we checked in the histopathology lab protocols including links to other resources like the slide tours and Aperio images seems to work just fine.

Wednesday, August 5, 2015

Upgrading to Windows 10

Before we can recommend whether you should upgrade your device to Windows 10, we need to make sure you won't have issues using the various applications we have in the medical program. These include JayDocs, SharePoint, Office 365, OneNote, and Aperio just to name a few.

Here is what we know today:

LCMS+ who is the vendor for JayDocs has advised us that they are doing some code changes so that JayDocs will work with Microsoft Edge which is the new browser in Windows 10. FireFox and Chrome seem to work okay but there are defaults in Windows 10 that point to Edge so clicking a link in FireFox might force you to Edge. We need to learn more about how this works.

IR temporarily loaned our office a laptop with Windows 10 so that we can see if there are any issues with the various applications used in the medical program. It will take us some time to go through everything. Initially we were able to open JayDocs but we are having issues accessing accounts for the document library and OneNote. We have not yet check Aperio.

It will take some time to work through these.  We will keep everyone up-to-date on what we learn through follow-on blog posts on our MET site (you can access the blog at using the post links in the lower right corner of the screen).

Monday, July 6, 2015

Medical Education Libraries on SharePoint

Beginning with the Class of 2019 we are using SharePoint libraries for course content rather than uploading materials to JayDocs. We think the end-user experience, especially with searching for content, will greatly improve for students.

There are currently four libraries: module materials like PowerPoint presentations and Word doc overview sheets, links to lecture podcasts, other media types, and the student share. SOM2019 students can access and download documents from all of the libraries and contribute to/edit content in the student share.

The easiest way to access the collection of libraries from within JayDocs is to open the course page by clicking the course title at the top of the calendar and then click Medical School SharePoint Libraries of Course Materials.

JayDocs link to libraries
Click image to enlarge.

Medical Education Libraries of Course Materials
Click image to enlarge

This will display a new window with the collection of libraries as shown on the right.

Module Materials and Student Share are document libraries while Podcasts and Media are link lists. Both use meta-tags so that you can filter on things like courses and class. Probably the best improvement to the end-user experience is the search feature which searches across all the libraries and gives you a result page where you can preview content and refine your results with tagged information.

This video gives a demonstration of these features using the Student Share.

Downloading of content from courses should also be easier. This video demonstrates downloading for both PC and Mac users.

Contact Mark Eaton or Christina Magnifico in the Office of Medical Education if you have questions or comments about this feature.